Job purpose

To provide assistance with administrative tasks for 8-koi; a diverse Florida based service and consulting company that has been providing outstanding results for our clients for over 25-years now.

Duties and responsibilities

Qualifications

Working conditions

Working conditions are within a normal office environment.

Physical requirements

Normal office environment mobility; sitting, walking, bending, stooping, standing, lifting a maximum of 25 pounds (greater than 25 pounds requires a two-person lift), turning, pushing. Normal office dexterity, to include; reaching, handling, grasping, to include typing/keyboard, and phone use.

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Internship- Administrative Assistant

8-Koi

Customer Support Internship

Job purpose

To provide assistance with administrative tasks for 8-koi; a diverse Florida based service and consulting company that has been providing outstanding results for our clients for over 25-years now.

Duties and responsibilities

  • Perform Reception duties:
  • Greet visitors, ensure sign-in, offer beverage and seating
  • Answer phones and operate a phone system
  • Route calls; take and relay messages
  • Coordinate and distribute mail in/out of office
  • Coordinate office activities
  • Send and receive email, correspondences, facsimiles
  • Answer queries about 8-koi
  • Assist with Administrative requirements:
  • Maintain calendars and schedules
  • Maintain and track action items/taskings as assigned
  • Perform basic bookkeeping, filing, and clerical duties
  • Data entry of purchases
  • Make hard copies of documents, briefings, and other materials as required
  • File documents both hard copy and electronically
  • Maintain office supplies
  • Perform hosting duties (make coffee, set out food, lunch orders, et. al)
  • Run company's errands
  • POC for shipping of materials/supplies
  • Assist with Information Systems hardware and software maintenance
  • Ensure antivirus and malware detection are not disabled and up to date
  • Load/remove/update I-phone applications and settings
  • Perform building maintenance upkeep
  • Ensure common areas are neat and tidy
  • Clean building floors, as necessary by sweeping, mopping, scrubbing, or vacuuming
  • Gather documents for shred and empty trash/shredder
  • Service, clean, and supply restrooms and break room, (particularly before and after meetings)
  • Dust furniture and fixtures in common areas (particularly before and after meetings)
  • Coordinate and schedule maintenance when required
  • Assist personnel as required to complete assigned effort and tasks
Qualifications

  • Must be able to obtain US Government Secret Security Clearance
  • Familiar with the Microsoft office suite and ability to create reports, spreadsheets, and presentations, labels using these tools
  • Ability to operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
  • Must have excellent communication, phone etiquette, customer service and people skills, as well as be able to multitask and stay organized
  • Ability to multi-task and work independently, and have a sharp attention to detail
  • Possess excellent penmanship
  • An background in finance or accounting is preferred
Working conditions

Working conditions are within a normal office environment.

Physical requirements

Normal office environment mobility; sitting, walking, bending, stooping, standing, lifting a maximum of 25 pounds (greater than 25 pounds requires a two-person lift), turning, pushing. Normal office dexterity, to include; reaching, handling, grasping, to include typing/keyboard, and phone use.