Global Giving Assistant- F/T 12 month Internship or Contract position

Praxair, Inc.

Customer Support Internship

Global Giving Assistant

Full-Time Contract/Internship opportunity

The Global Giving Assistant is responsible for assisting in the day-to-day management, coordination and administration of Linde’s Global Giving Program.

The Global Giving Assistant must thrive in a fast-paced environment with limited supervision and quickly understand and act on changing priorities as needed. The incumbent must possess excellent project management, written, verbal and interpersonal communications skills, a high degree of composure, excellent decision-making and customer service skills, sense of urgency and drive for results.

Primary Duties:

  • Manage global giving and matching gift email inboxes and respond to inquiries and requests
  • Assist in the monthly batch process i.e., create requisition forms and wire transfer forms, mail out checks/tax acknowledgement letters, etc.
  • Review and maintain tax acknowledgement letter records
  • Prepare tax filing backup data on funds spent and charitable vs. non-charitable spend according to tax acknowledgement submissions
  • Administer the annual program audit
  • Prepare electronic audit questionnaire
  • Work with selected grantees to complete and submit
  • Export, organize and analyze data and follow up with grantees for additional information as needed
  • Coordinate event sponsorships i.e., email invites and manage rsvp’s
  • Review monthly matching gifts submissions
  • Analyze each employee receipt submission to confirm guideline compliance
  • Contact employees who need to provide additional information in order to approve their requests
  • Troubleshoot system issues and work with vendor to resolve
  • Categorize and pay each request once imported into Gifts Online
  • Coordinate and administer global giving with United Way Worldwide (UWW) for international grants
  • Review monthly reporting from UWW to ensure timely grant transfers and coordinate with businesses if additional support is required
  • Review monthly reconciliation report for UWW to ensure accurate fund allocation
  • Submit grant recommendations to UWW

Global Giving Assistant may also support the Corporate Communications team with various administrative tasks, as needed.

EXPERIENCE:

  • The ideal candidate has strong Excel skills, experience with Blackbaud (grant management/matching gifts) and corporate communications experience
  • Superior written and verbal communications skills
  • Ability to work effectively under pressure to meet deadlines and deliverables
  • Strong organizational skills and ability to balance multiple priorities
  • Excellent time management and organizational skills

Job Types: Full-time, Internship, Contract

Experience:

  • communications/marketing: 1 year (Preferred)

Work Location:

  • One location

Benefits:

  • None

Internship Compensation:

  • Pay

This Job Is Ideal for Someone Who Is:

  • People-oriented -- enjoys interacting with people and working on group projects
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • Autonomous/Independent -- enjoys working with little direction

Schedule:

  • Monday to Friday