Controller's Office Support [Intern Level II]

SLAC National Accelerator Laboratory

Customer Support Internship

SLAC National Accelerator Laboratory’s Controller's Office is responsible for the management of SLAC’s Accounting, Travel, Accounts Payable, Contracts, Billing & Accounts Receivable, and Finance Business Systems functions. We have a temporary employment opportunity available for a student or recent graduate who is interested in business, finance, accounting, or finance business systems seeking to gain work experience. Reporting to the Controller or the relevant Team Manager, this position will support a variety of tasks related to Accounting, Travel, Accounts Payable, Customer Contracts, Billing, Accounts Receivable, Project Costing, and Finance Business systems.

Examples of Projects/ Opportunities:

  • Review and update process documentation for completeness
  • Cash application and basic account reconciliation
  • Initiate journal entries and review General Ledger accounts for accuracy
  • Perform basic General Ledger account reconciliations
  • Perform data analysis using Microsoft Excel or other applications and resources
  • Monitor and document incoming expense reports or travel authorization submissions.
  • Scan and log vendor invoices, customer checks, expense reports and travel authorizations.
  • Create, match and post AP vouchers in PeopleSoft and/or Oracle
  • Interpret and analyze data to produce meaningful information.
  • Assist with business systems upgrade testing scenarios
  • Perform general office administration and related customer service tasks
  • Other duties may also be assigned

Note: This is an hourly, non-benefits eligible casual-nonexempt position (work less than 50% full-time equivalent), not to exceed 980 hours in a calendar year. Eligible applicants must be at least 18 years of age, currently enrolled in an educational program or recently graduated, and have US work authorization.

Minimum Requirements:

Education & Experience:

  • Currently enrolled in a college level educational program or recently graduated. Relevant experience related to core duties is a plus.
  • Excellent written and verbal communication skills.
  • Basic computer skills, including experience with Microsoft Office suite.
  • Demonstrated ability to work effectively with others and provide excellent service to customers in a professional, respectful manner.
  • Demonstrated organizational skills and ability to prioritize and complete assignments.
  • Basic office administration skills.
  • Ability to learn applicable policies and procedures.

SLAC employee competencies:

  • Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
  • Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
  • Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
  • Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
  • Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
  • Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
  • Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical requirements and working conditions:

  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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  • Classification Title: Casual - Nonexempt
  • Job code: 8945
  • Employment Duration: casual temporary

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.