Intern - Septemberfest (Summer)

Village of Schaumburg

Internship

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court

Schaumburg, IL 60193

http://www.schaumburg.com/

The Village of Schaumburg is a thriving community of 75,936 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of the City of Chicago. The community is the base of the second largest concentration of retail, office and commercial activity in the state of Illinois. Of special distinction, the village was recently named one of the Top Ten Best Places to Live by Money Magazine, is ranked No. 5 overall in WalletHub's Best Illinois Cities for Jobs and, for the fifth year in a row, received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for meeting the highest principles of governmental budgeting.

The village employs approximately 600 employees in a variety of departments within the organization, such as police, fire, public works, engineering, finance, human resources, cultural services, community development, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Intern - Septemberfest (Summer) with an online application deadline of 01/15/2020 or until 75 applicants have successfully completed the application process.

STARTING PAY RATE: $11.56 per hour.

WORK SCHEDULE: Position typically works a 13-week period based on a 20-hour work week with a 30-hour work week during the last few weeks. The availability to work all three days of Septemberfest (Saturday, Sunday, and Monday of Labor Day weekend) as well as the week prior to the Septemberfest weekend is required.

Pease attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY :

This position provides clerical support in a busy office environment in the weeks preceding the fest which includes heavy phone and email contact with the public, as well as participants in the fest. Other duties include preparing mailings and the dissemination of fest-related information, and attending meetings of the Septemberfest Committee.

Position typically works a 13-week period based on a 20 hour work week in June, 25 hour work week in July, and a 30 hour work week in August. The availability to work all three days of Septemberfest (Saturday, Sunday, and Monday of Labor Day weekend) as well as the week prior to the Septemberfest weekend is required.

JOB DUTIES :

  • Provides clerical support to the Special Events Coordinator in the months preceding the Labor Day Septemberfest event.
  • Responds to phone, email and walk-in inquiries from the general public and fest participants.
  • Prepares emails, mailings and information packets for dissemination.
  • Performs other duties as assigned.

QUALIFICATIONS:

  • In process of obtaining a Bachelor's or Graduate Degree in Special Event Planning, Public Relations, Communications, Recreation, or a closely related field.
  • Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.

Candidates should be detail oriented, self-motivated, customer service oriented and possess excellent organization, verbal and writing skills. Ability to function effectively as part of a team. Ability to use Microsoft Office Suite and Microsoft Access applications. Ability to utilize the internet for work related research. Ability to plan, organize, schedule time to work effectively within a municipal environment.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS :

  • This position works in a typical office setting.
  • Exposure to inclement weather conditions.
  • Ability to communicate effectively with residents and Septemberfest participants, and internally with staff.
  • Long periods of standing and walking during festivals.
  • Ability to cope with numerous interruptions.

BENEFITS:

Part-Time employees are not eligible for benefits.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER